Earning Was Not Prorated

Earning Was Not Prorated

 Purpose 

This document outlines how to proceed when you receive a warning stating that an "Earning Was Not Prorated" within the Green Leaf Elevated System.

If you have any questions regarding the warning stating that an "Earning Was Not Prorated" within your system or its purpose, please reach out to your assigned payroll specialist or the Payroll Department at payroll@greenleafbizsolutions.com for more information.

Errors/Warnings Received During Payroll Processing:

 

"Earning was not prorated" or "Earning was not prorated because the employee doesn't have Autopay Schedule assigned"

 

This alert appears during the payroll process when an employee's start date is in the middle of the pay period instead of the beginning. The alert is simply letting you know that a salaried employee is being paid for the first time, and if they need to be pro-rated, you'd need to go and update their base compensation within the pay statement edit feature within payroll. The system does not automatically pro-rate the salary based on the hire date. To update the rate, please follow the steps below.

   

Step 1: Log into Elevated and Navigate to Payroll Processing  

Navigation Path: Main Menu > Team Tab > Payroll > Process Payroll > Select the "Add/Edit Pay Statements" Icon

 

 Step 2:  Filter the Pay Statements

  1. In the First Name Column, and filter by the employee's first name

  2. Select the "Refresh Data" Arrow

  3. Select the "Edit Pay Statement" Pencil Icon

 

Step 3: Edit the Pay Statement

  1. In the row you are editing, locate the "E/D Code" column, and select the drop-down arrow

  2. From the drop-down menu, select your earning code: Salary

 

  1. Enter the Salary dollar amount in the "Amount" column

  2. Select "SAVE" on the top right

  3. Select "Preview" to ensure accuracy