Earning Was Not Prorated
Purpose
This document outlines how to proceed when you receive a warning stating that an "Earning Was Not Prorated" within the Green Leaf Elevated System.
If you have any questions regarding the warning stating that an "Earning Was Not Prorated" within your system or its purpose, please reach out to your assigned payroll specialist or the Payroll Department at payroll@greenleafbizsolutions.com for more information.
Errors/Warnings Received During Payroll Processing:
"Earning was not prorated" or "Earning was not prorated because the employee doesn't have Autopay Schedule assigned"
This alert appears during the payroll process when an employee's start date is in the middle of the pay period instead of the beginning. The alert is simply letting you know that a salaried employee is being paid for the first time, and if they need to be pro-rated, you'd need to go and update their base compensation within the pay statement edit feature within payroll. The system does not automatically pro-rate the salary based on the hire date. To update the rate, please follow the steps below.
Step 1: Log into Elevated and Navigate to Payroll Processing
Navigation Path: Main Menu > Team Tab > Payroll > Process Payroll > Select the "Add/Edit Pay Statements" Icon
Step 2: Filter the Pay Statements
In the First Name Column, and filter by the employee's first name
Select the "Refresh Data" Arrow
Select the "Edit Pay Statement" Pencil Icon
Step 3: Edit the Pay Statement
In the row you are editing, locate the "E/D Code" column, and select the drop-down arrow
From the drop-down menu, select your earning code: Salary
Enter the Salary dollar amount in the "Amount" column
Select "SAVE" on the top right
Select "Preview" to ensure accuracy
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