Federal Employer ID Application and/or How to Obtain Proof of EIN

When you start your business the Federal Government (IRS) will give you an Employer Identification Number (also referred to as EIN or FEIN) to be used for business needs as well as your identifier for Federal Payroll Taxes. In order for us to process your Federal taxes we will need a copy of your EIN along with your address as the IRS has it on file. The IRS will reject any payments or returns if the data is not perfect. In order for us to ensure the data is 100% accurate, we ask that you provide a copy of your SS-4 dated within 2 years or obtain a new copy. This LINK will walk you through the application process as well as how to obtain a copy for onboarding purposes. Please scroll in the LINK to find the steps as seen below. Once you obtain the SS-4 please send a copy to your implementation specialist. If the Tax Department has requested a copy, please submit a ticket by clicking HERE.

Please note that without the most up-to-date IRS information including EIN, Business Name, and Address, the IRS may reject payments and/or returns causing returns to be late. Any late returns or payments due to inaccurate data provided will result in the client's responsibility for penalties and interest. 

• Related Articles

• IRS Address Change

  When referencing Legal Address, we typically are referring to the address the IRS has on file for the business. Due to the IRS requirements, all correspondents to the IRS for payment and returns MUST match exactly as the government has the data on ...

• State Tax ID Application Process - Let Green Leaf Apply for You!

  When hiring new employees in states you don't currently have employees working in, you must first obtain a Payroll State Tax ID in order to properly tax the employee as well as pay Employer Taxes to the correct agency. To check your Tax ID's on file ...

• Payroll Process Multi-EIN Client

  This video shows some tips and tricks when processing a Multi-EIN payroll. Most steps are the same as the usual payroll process. ​

• How to Complete the Employee Verification Checklist (Employer)

  Purpose This document outlines the process of completing the employer portion of our standard Employee Verification Checklist. Please be aware that this guide is not all encompassing and that the employee verification checklist settings are ...

• Multi-Client Access (MCA) Overview

  Multi-Client Access or "MCA" is a term used when accounts have common ownership that would constitute all accounts to be accessed from a single sign-on and allows for reporting to be pulled across all entities at one time. Additional entities can be ...