Meal Penalty - Managing and Cancelling (California)
California clients may elect to have the system auto-add an extra hour of pay to hourly employees in order to automate the penalty process. The system will look to see if an employee has taken their lunch before the 5th hour, which means the Meal Penalty will kick in if no lunch has been initiated by 5.01 hours. If the employee has only a 6-hour shift, the Meal Penalty will still appear and will require the Meal Penalty to be "Cancelled" if the employee has waived the meal. This will also apply to employees who take a lunch within the first 5 hours but whose total shift exceeds 10 hours. In this case, the 2nd Meal Penalty can be waived. Below will outline how to monitor and manage the process of Cancelling Meal Penalty hours that should NOT be paid out during payroll.
Below you can see that the "Exception" of Meal Penalty is showing us clearly where the Meal Penalty is occurring on the time entry sheet (RED ARROWS). If you click the trash can icon, you'd only be removing the alert of the exception and removing this from reportable functions. If you'd like to remove the hours to NOT be paid, you'd need to CANCEL the Meal Penalty. This is done by choosing the GREEN arrow to drop down under the "Meal Penalty" column on the line item the penalty that should be canceled.
Now once you choose from the drop-down, the pop-up below will appear. From here if the first Meal Penalty should be waived, choose accordingly, but if this is for the second Meal Penalty (after 10 hours), cancel Meal Penalty 2.
After cancellation, the hours should be updated on your Summary by Day screen.
If an employee incurred more than on Meal Penalty for the day, the system will remove the second to ensure only one is paid to the employee.
For additional information on meal waivers, please refer to this link: Meal Break Waivers (California). If any additional help is needed, please reach out to your assigned payroll specialist.
Related Articles
Meal Break Waivers (California)
Description: In this article we cover how Meal Break Penalties are applied, when an employee can use and waiver and options for clients to adjust the exception in the timesheet. Caution/Notes: Meal break waivers are only to be used for shifts 6 hours ...California
The state of California requires both a Withholding Tax ID and a State Unemployment Tax ID, both formats and links to apply are below. Withholding Tax ID Link to Apply: https://edd.ca.gov/en/About_EDD/Employer_Services_Online Agency Contact Info: ...Cancelling Pre-Note
Purpose This document outlines the process of Canceling a Pre-Note within the Green Leaf Elevated System. If you have any questions regarding Canceling a Pre-Note within your system or its purpose, please reach out to your assigned Payroll Specialist ...CA Sick Time Increase - 1/1/24
Dear Clients, California's Governor Gavin Newsom signed SB 616 guaranteeing workers at least 5 paid sick days per year, up from the current 3 days, while also increasing the accrual and carryover amounts. SB 616 amends the Healthy Workplaces, Healthy ...Manager Time Keeping Step By Step Guide
This article will cover all details related to timekeeping, including profiles, timesheet edits, approvals, managing time change requests, and time-related reports. The video at the end of the article will walk through the employee experience leading ...