Payroll Employee Maintenence - Updating Employee Pay Rate (Base Compensation)
In order to change an employee's pay rate, which in Green Leaf Elevated, is referred to as "Base Compensation", navigate to the employee information screen.
Navigation path: Hamburger Menu > Team Icon > My Team > Employee Information
Once there, click on the employee information icon
for the employee you wish to change a rate on.
Within the employee, the record locates the "Base Compensation" Widget. This may be found under the "Main", "Basic Info", or "Payroll" tab, depending on your user view as seen below.
Once the "Base Compensation" widget is located choose the "+Add" button.
Now that you are adding a new rate for the employee follow the instructions below depending on if you're updating hourly or salary. Please note, it's very important to follow the steps below very carefully in order to ensure any auto payment types are properly assigned.
HOURLY UPDATES:
RED BOX: Enter the date this rate change should take effect. If the date is in the past for an open pay period, be sure to "reapply rates" after you save. If you utilize timekeeping, the system will apply the new rate for the actual date change. If you do not use timekeeping, you may have to manually allocate hours for the two different rates in the same pay period.
GREEN BOX: Choose a code that is applicable - if you do not see a code that makes sense, you can always search for reason codes in the search bar, and add an appropriate code.
BLUE BOX: Enter the hourly rate.
YELLOW BOX: Choose per "Hour" from the drop-down.
PURPLE BOX: Make sure to leave this box EMPTY. If this box has any earning type in the box, the system will try to pay the employee for full-time hours.
SAVE
Once saved, choose to reapply pay rates for any retro changes to take place.
SALARY UPDATES:
RED BOX:
Enter the date this rate change should take effect. If the date is in the past for an open pay period, be sure to "reapply rates" after you save. If the change is not on the first day of the pay period, it's advisable to also create a payroll alert to
ensure any salary changes that require a prorated amount are captured. The system will typically auto-alert, but it's a best practice in order to ensure employees are paid accurately. If the change is made for a future date, use the payment date the new Salary should take place. This will ensure the updated amount is captured for the correct pay date.
GREEN BOX: Choose a code that is applicable - if you do not see a code that makes sense, you can always search for reason codes in the search bar, and add an appropriate code.
BLUE BOX: Enter the per pay period Salary amount OR annual Salary amount
YELLOW BOX: Choose per "PP" if the per pay period amount was entered or "Year" if the annual amount was entered from the drop-down. "Month" and "Week" options are usually used for special circumstances.
PURPLE BOX: Choose "Salary" or "Regular" (if available) from the drop-down. This drop-down is VERY important in order to have the employee's salary actually pulled into the payroll as an auto-pay amount. If left blank the employee WILL NOT receive payment.
LIGHT PURPLE BOX: If you'd like for hours and payment amount to reflect on reports and pay stubs, choose "Both", if you'd prefer only hours, choose "Hours", or Amount only, choose "Amount".
SAVE
Once saved, choose to reapply pay rates for any retro changes to take place.
To see any reports related to Base Compensation History:
Navigation: Hamburger Menu > Team Icon > HR > Reports > Employee Maintenance > Base Compensation History
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