Updating Employee Base Compensation

Updating Employee Base Compensation

Purpose

This article will show you how to update base compensation for both hourly and salaried employees.

Updating Base Compensation

1. Navigate from your menu to the Team Tab > My Team > Employee Information and access the employee's profile using the Employee Information icon next to their record.


2. Within the employee's profile, select the Payroll tab at the top of the screen.

 

3. Locate the Base Compensation section on this tab, and then select + add.

 

4. Follow the instructions below to update an hourly or salaried employee

 


Updating Hourly Employees

If you are updating the employee's base compensation to a new hourly rate:

  1. Enter the Effective From date

  1. Select a Reason Code

  1. Enter the new hourly rate in the Amount field and be sure that it is set to Per Hour

  1. Ensure that the Amount Earning Autopay field is empty - If this box has any earning type in the box, the system will try to pay the employee for full-time hours.

 




Updating Salary Employees

If you are updating the employee's base compensation to a new salaried amount:

  1. Enter the Effective From Date

Be sure to enter the date this rate change should take effect. If the date is in the past for an open pay period, be sure to "reapply rates" after you save. If the change is not on the first day of the pay period, it's advisable to also create a payroll alert to ensure any salary changes that require a prorated amount are captured. The system will typically auto-alert, but it's a best practice in order to ensure employees are paid accurately. If the change is made for a future date, use the payment date the new Salary should take place. This will ensure the updated amount is captured for the correct pay date.

  1. Select a Reason Code

  1. Enter the new salaried amount in the Amount field and be sure that it is set to Per PP (Pay Period) or Per Year if you entered an annual amount.

  1. Ensure that the Amount Earning Autopay field is set to Salary* - This drop-down is VERY important in order to have the employee's salary actually pulled into the payroll as an auto-pay amount. If left blank the employee WILL NOT receive payment.

  1. The Autopay Type should be set to Both if you'd like hours and payment mount to reflect on reports and pay stubs.

 


5. Once you are finished entering the hourly or salary amount information, select the Save button to save these changes to the employee's profile.
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To see any reports related to Base Compensation History, please navigate from your menu to Team Icon > HR > Reports > Employee Maintenance > Base Compensation History.